Leave management software for teams of every size
A modern PTO tracker and absence management system in one. Vacation, sick days, and every leave of absence tracked with automated balances and clear approvals. Simple for a team of ten, powerful enough for ten thousand.
Fully customizable
A leave management system that adapts to your rules
Vacation, annual leave, sick days, parental leave, or anything specific to your company: create any leave type in minutes through a simple, user-friendly interface. Small teams start with sensible defaults. Larger organizations get enterprise-grade customizability, with different rules per country, location, department, or person. Every use case, no spreadsheets.
- Any leave type: vacation, sick, parental, or fully custom
- Rules per location, department, team, or individual employee
- Simple defaults for small teams, deep configuration for enterprise
Approvals & workflows
Approvals that keep the team covered
Sequential approval chains with full request context, deputies who take over when a manager is away, and coverage rules that stop a request before the team runs empty. Managers see the impact of every yes before they give it.
- Multi-step chains with per-team routing
- Deputy approvers with date-windowed handover
- Coverage rules block understaffed weeks at submit time
People & organization
Your organization, mapped once
Locations carry statutory holiday calendars and compliance baselines, departments and teams carry their own rules and approvers, and work schedules make part-time math automatic. Import everyone with one CSV and the structure does the rest.
- Per-location holiday sets, national and regional
- Departments and functional teams with their own policies
- Bulk import and invitations for onboarding at scale
Reporting & trust
Answers for HR, proof for audits
Absence trends, balance snapshots, and exportable reports for HR, plus an audit trail that records who changed what, role-based permissions, and strict tenant isolation underneath it all.
- Analytics with exportable absence and balance reports
- Audit trail on policy and request changes
- Role-based access on every action
One plan. Every feature. $4 per user per month.
Billed annually, unlimited locations, policies, teams, everything included. No hidden costs. Fully transparent.
FAQ
Questions teams ask before switching
What is leave management software?
Leave management software replaces spreadsheets and email threads with one system that tracks time off requests, approvals, and balances. Time-Out Zone adds a policy engine on top: you define the rules once and the system computes the effective policy, balance, and approval chain for every employee.
How does the PTO tracker handle different policies per location?
Each location carries its own baseline policy and holiday calendar, for example to match statutory minimums per country or state. Departments, teams, tags, or individual assignments override it where needed, and the engine resolves exactly one effective policy per person.
Can employees see their own leave balance?
Yes. Every employee has a self-service dashboard with their current balance, used and planned days, carry-over, and the exact policy that applies to them, including which level of the organization set each rule.
How much does Time-Out Zone cost?
One plan: $4 per user per month, billed annually. Every feature is included: unlimited locations, departments, teams, policies, approval chains, and integrations. Teams of 125+ get a sales conversation instead of checkout.