Time-Out Zone

Recurring and bulk requests

The "Request time off" dialog has three modes at the top: "Single", "Recurring", and "Bulk". Recurring builds a repeating pattern (every Friday, the first Monday of each month); Bulk submits several separate dates in one go.

Both modes run the same policy checks as a single request: every generated date is validated individually.

Recurring: a repeating pattern

  1. Open the request dialog with "Request Time Off" and switch to "Recurring".
  2. Pick the leave type and set "Series starts on".
  3. Configure "Repeat every": an interval plus a unit: "Day(s)", "Week(s)", "Month(s)", or "Year(s)".
  4. For weekly patterns, tick the weekdays under "Repeat on" (Mon through Sun). For monthly patterns, choose "On specific days" or a rule like "On the First/Second/Third/Fourth/Last" plus a weekday.
  5. Set how the series ends: "After N repetitions" or "On a specific date".
  6. Review the occurrence preview. You can skip individual dates, and national holidays can be excluded automatically.
  7. Click "Submit Recurring Request".

A recurring series can generate up to 120 occurrences per submission.

Recurring mode with repeat pattern, weekday selection, and occurrence preview

Bulk: several separate dates at once

  1. Switch the dialog to "Bulk".
  2. Add rows with "Add row". Each row has its own dates, duration, and an optional reason and coverage.
  3. Alternatively use the range builder with "Date Range" plus "Start Day Coverage" / "End Day Coverage" ("Full day" or "Half day") for trips that start or end with a half day.
  4. Click "Submit Bulk Requests".

Bulk mode supports up to 20 requests per submission. Coverage is set per row: rows without coverage do not inherit it from other rows.

How the results appear

  • Each occurrence or row becomes its own request, marked with a "Recurring" or "Bulk" badge in your History tab.
  • Your approver can decide each request on its own: a conflict on one date does not block the rest.
  • Drafts work in both modes: "Save Draft" keeps the whole series or batch for later.

Frequently asked questions

What happens when one date in the series lands on a holiday?
The occurrence preview flags it and the date can be excluded automatically. Holidays never count against your allowance.
Can I cancel just one date of a recurring series?
Yes. Every occurrence is an individual request, so you withdraw or cancel single dates without touching the rest of the series.
Does a bulk submission need enough balance for all rows?
Yes. The total of all rows is validated against your available balance before anything is submitted, and the dialog tells you exactly how many days the batch will charge.

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